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A real verdict on a real-format cost sheet

This is what you see after uploading a cost sheet: every line read, the arithmetic checked, and an Instant Briefing on whether the price holds up.

Sample — a fictional cost sheet in our standard format; the same engine as your account.

Try it with your own cost sheet Download this sample sheet

The cost sheet

GRAINSIFT_Demo_Costing_SS27-021.xlsx

Buyer: ATLAS & CO
Style: URBAN DAYPACK 20L · SS27-021
Season: SS27
Factory: SUNRISE BAGS CO., LTD
Made in: VIETNAM
Terms: FOB HO CHI MINH · USD

9 material lines, read from the cells of the file — nothing estimated.

Item	Supplier	Unit price	Cons.	Amount
FABRIC BODY900D RECYCLED POLY, PU COATED	DYNATEX	2.85	1.10 yd	$3.14
FABRIC LINING210D POLYESTER	DYNATEX	1.45	0.90 yd	$1.31
WEBBING25MM NYLON	HANG SHENG	0.32	2.50 yd	$0.80
ZIPPERYKK #5 RC	YKK VN	0.58	1.80 pc	$1.04
ZIPPER PULLERMETAL, CUSTOM LOGO	YKK VN	0.12	4.00 pc	$0.48
BUCKLEDURAFLEX 25MM	DURAFLEX	0.21	2.00 pc	$0.42
FOAMEVA 5MM BACK PANEL	VINA FOAM	0.65	0.55 yd	$0.36
LABEL SETWOVEN LABEL + HANGTAG	LABEL HOUSE	0.18	1.00 set	$0.18
PACKINGPOLYBAG + CARTON SHARE	LOCAL	0.6085	1.00 set	$0.61

FABRIC BODY$3.14
DYNATEX · 900D RECYCLED POLY, PU COATED2.85 × 1.10 yd
FABRIC LINING$1.31
DYNATEX · 210D POLYESTER1.45 × 0.90 yd
WEBBING$0.80
HANG SHENG · 25MM NYLON0.32 × 2.50 yd
ZIPPER$1.04
YKK VN · YKK #5 RC0.58 × 1.80 pc
ZIPPER PULLER$0.48
YKK VN · METAL, CUSTOM LOGO0.12 × 4.00 pc
BUCKLE$0.42
DURAFLEX · DURAFLEX 25MM0.21 × 2.00 pc
FOAM$0.36
VINA FOAM · EVA 5MM BACK PANEL0.65 × 0.55 yd
LABEL SET$0.18
LABEL HOUSE · WOVEN LABEL + HANGTAG0.18 × 1.00 set
PACKING$0.61
LOCAL · POLYBAG + CARTON SHARE0.6085 × 1.00 set

Cost build-up (USD per unit)

Material

$8.33

61% of FOB

CMT

$2.73

20% of FOB

Overhead

$1.09

8% of FOB

Margin

$1.50

11% of FOB

FOB$13.65

Target FOB$12.80

Gap to target+$0.85 (+6.6%)Over target

Instant Briefing

Made automatically on upload, for the question you pick. Every figure comes from the sheet’s own cells.

Arithmetic checked by code — every line, the totals and the FOB add up.

Question: Is this priced fairly?

URBAN DAYPACK 20LAbove target — overhead and margin not above usual

ItemValueUsualStatus

Quote FOB$13.65——

Target$12.80——

Gap+6.6%≤ 0%High

Material$8.3361% of FOB45–60%Above usual

CMT$2.7320% of FOB18–30%Usual

Overhead$1.098% of FOB10–20%Below usual

Margin$1.5011% of FOB5–15%Usual

What to do

→Compare consumption, unit price and loss line by line.
→Compare the biggest line's unit price and consumption in Deep Dive.
→For the rest, ask overhead and margin — not below usual.

How this was judged

Target reachable?OK
target ≥ material + CMTYes ($12.80 ≥ $11.06)
Overhead share (of FOB)Below usual
usual 10–20% of FOB8% → Below usual
Margin shareUsual
usual 5–15% of FOB11% → Usual
Overhead+margin at targetBelow usual
if they alone closed the gap · usual 15–35%19% → 14%
Gap to targetHigh
added on top, not instead+6.6%

Comes with an account

Not shown in the sample — they need your account, and the sample does not imitate their output.

Deep Dive

Line-by-line gaps and what to ask the factory for.

Ask

Any question about this sheet, your plans and your history.

Negotiation brief

An opening position for the next round.

Walk-away FOB

Add your retail price and margin floor to see the most you can pay.